Facility Management RFQ Checklist for Saudi Companies

A facility management RFQ should make it easy for suppliers to understand the site and easy for management to compare the responses. When the RFQ is vague, quotations become difficult to compare and operational assumptions can create delays after award.

Define the site profile first

Include the city, site type, building size where available, operating hours, tenant or visitor flow, access restrictions, current pain points, and expected contract start date. This gives the supplier context before recommending manpower or service frequency.

Separate daily, planned, and reactive services

Daily services may include cleaning, housekeeping, waste handling, and attendance routines. Planned services may include preventive maintenance and scheduled inspections. Reactive services should include escalation and response expectations.

List manpower and supervision requirements

If manpower is required, state the role category, quantity, shift timing, weekly schedule, supervisor expectations, replacement rules, and any uniform or PPE needs. Clear manpower details reduce re-pricing after submission.

State reporting and SLA expectations

Procurement teams should ask for reporting frequency, issue logs, site inspection notes, attendance confirmation, quality checks, escalation contacts, and service level expectations suitable for the facility.

Request assumptions and exclusions

Every proposal should identify what is included, what is excluded, what requires a separate approval, and what information is still needed from the client. This protects both the client and the supplier during mobilization.

Internal links for procurement and operations teams

Use these PSFM pages to compare service scope, city coverage, and the correct quotation path before contacting the team.

• Integrated Facility Management - Core RFQ service scope
• Maintenance and Operations - Hard service and planned maintenance reference
• MEP Services - Technical scope reference
• Jeddah City Hub - Headquarters market context
• Submit RFQ Details - Lead capture path

Frequently asked questions